For applicants who cancel enrollment or students who withdraw from enrollment a fair and equitable settlement will apply. The following policy will apply to all terminations for any reason, by either party, including student decision, course or program cancellation, or school closure.
Any monies due the applicant or students shall be refunded within 45 days of official cancellation or withdrawal. Official cancellation or withdrawal shall occur on the earlier of the dates that:
- An applicant is not accepted by the school. The applicant shall be entitled to a refund of all monies paid.
- A student (or legal guardian) cancels his/her enrollment in writing within three business days of signing the enrollment agreement. In this case all monies collected by the school shall be refunded, regardless of whether or not the student has actually started classes.
- A student cancels his/her enrollment after three business days of signing the contract but prior to starting classes. In these cases he/she shall be entitled to a refund of all monies paid to the school less the registration fee in the amount of $100.
- A student notifies the institution of his/her withdrawal in writing.
- A student on an approved leave of absence notifies the school that he/she will not be returning. The date of withdrawal shall be the earlier of the date of expiration of the leave of absence or the date the student notifies the institution that the student will not be returning.
- A student is expelled by the school. (Unofficial withdrawals will be determined by the institution by monitoring attendance at least every 30 days.)
- In type 2, 3, 4 or 5, official cancellations or withdrawals, the cancellation date will be determined by the postmark on the written notification, or the date said notification is delivered to the school administrator or owner in person.
- For students who enroll and begin classes but withdraw prior to course completion (after three business days of signing the contract), the following schedule of tuition earned by the school applies. All refunds are based on scheduled hours:
PERCENT OF SCHEDULED TIME ENROLLED TO TOTAL COURSE TOTAL TUITION SCHOOL SHALL RECEIVE/RETAIN 0.01% to 04.9% 20% 5.0% to 09.9% 30% 10.0% to 14.9% 40% 15.0% to 24.9% 45% 25.0% to 49.9% 70% 50% and over 100%
All refunds will be calculated based on the students last date of attendance. Any monies due a student who withdraws shall be refunded within 45 days of a determination that a student has withdrawn, whether officially of unofficially. In the case of disabling illness or injury, death in the student’s immediate family or other documented mitigating circumstances, a reasonable and fair refund settlement will be made.
If permanently closed or no longer offering instruction after a student has enrolled, the school will provide a pro rata refund of tuition to the student OR provide course completion through a pre-arranged teach out agreement with another institution. If the course is canceled subsequent to a student’s enrollment, the school will either provide a full refund of all monies paid or completion of the course at a later time. If the course is cancelled after students have enrolled and instruction has begun, the school shall provide a pro rata refund for all students transferring to another school based on the hours accepted by the receiving school OR provide completion of the course OR participate in a Teach-Out Agreement OR provide a full refund of all monies paid.
Students who withdraw or terminate prior to course completion are charged a cancellation or administrative fee of $75.00. This refund policy applies to tuition and fees charged in the enrollment agreement. Other miscellaneous charges the student may have incurred at the institution (EG: extra kit materials, books, products, unreturned school property, etc.) will be calculated separately at the time of withdrawal. All fees are identified in the catalog and in this enrollment agreement.
If a student is a recipient of Federal Title IV financial aid and withdraws prior to course completion, a calculation for return of unearned /ineligible Federal title IV funds will be completed and any applicable returns shall be paid within 45 days of the determination.
RETURN TO TITLE IV POLICY
Student acknowledges and understands that admission into the American Academy of Health & Beauty is limited. A student also needs to recognize that once he/she is accepted for admission, and, who makes application for participation in the Federal Student Aid programs, that participation and use of Federal Title IV funds is limited to the attendance period in the student’s program of study. If student withdraws or has their enrollment terminated, the following policy is set forth for all Title IV funds:
Federal financial aid is awarded to students contingent upon the student attending classes and successfully completing the entire payment period. If the student’s enrollment is terminated after commencing attendance, or, if the student fails to complete the payment period, or, if the student fails to return from an approved Leave of Absence for any reason, the student may be responsible for repaying part or all of the federal financial aid.
The Financial Aid Office is required by federal regulations to recalculate federal financial aid eligibility for students who withdraw, drop out, are terminated (voluntary or involuntary), or take a leave of absence prior to completing 60% of a payment period as defined by their program of study on their enrollment agreement.
Earned Federal Student Aid from the Title IV programs are federal funds used to cover education costs according to the length of time the student was enrolled before withdrawal. The amount of funds earned is directly proportional to the time enrolled up to and through
60% point of the scheduled hours in the payment period. After the 60% scheduled hours of the payment period, the student is considered to have earned 100% of federal aid provided for use in the payment period. Unearned Title IV Funds are the amount of either or both the Federal Pell grant and/or the Federal Direct Student loan assistance awarded through the financial aid process by the institution. If termination, withdrawal, or separation from enrollment occurs prior to completing 60% of a payment period, the financial aid office recalculates eligibility for Title IV Funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:
Percentage of payment period completed = the number [#] of clock hours the student was scheduled to complete in the period as of the day the student withdrew divided by the total number [#] of clock hours in the payment period.
This percentage also represents the percentage of federal student aid earned. If a student earned less aid than the amount that was disbursed, the American Academy of Health & Beauty would be required to return the ineligible portion of those funds. If funds were provided to the student in the amount of a refund, or for living expenses, the student may be required to return a portion of those funds. Keep in mind, when Title IV funds are returned, the student borrower may owe a balance to the American Academy of Health & Beauty.
If a student earned more aid that was disbursed on their behalf, it is possible that the student would be eligible for a post-withdrawal disbursement of federal aid to cover outstanding costs from the payment period; however, any such eligible funds must be paid within 180 days of the student’s withdrawal and the parent and/or student must notify the school in writing within 30 days of the student’s official withdrawal date in order to the receive a Parent Plus Loan or Direct Loan disbursement.
The information provided in this notification must include the information necessary for the student, or parent for a Direct Parent PLUS Loan, to make an informed decision as to whether the student or parent would like to accept any disbursement of loan funds and must be provided within 30 days of the date of a school’s determination that a student has withdrawn. In addition, the notice must request confirmation of any post-withdrawal disbursement that the student or parent, as applicable, wishes the school to make.
The American Academy of Health & Beauty is required to determine the amount of eligible federal funds within 30 days of the determination of withdrawal and must return any amount of ineligible Title IV funds no later than 45 days from the date of the determination. Any financial aid awards that were not receive and could have been received will be processed through the post-withdrawal requirements of the federal student aid return to Title IV process, and, if any aid is eligible for disbursement, it will be issued in accordance with the US Dept of ED disbursement rules.
The American Academy of Health & Beauty must return ineligible Title IV funds to the programs from which the student received aid during the eligible payment period, in the following order, up to the net amount disbursed from each source:
- Unsubsidized Direct Stafford loans (other than PLUS loans)
- Subsidized Direct Stafford loans
- Direct PLUS loans.
- Federal Pell Grants for which a return of funds is required.
The American Academy of Health & Beauty will be considered to have returned a student’s ineligible FSA Title IV funds timely if the funds are returned no later than 45 days after the date it determines that the student withdrew. The US Dept of Education specifies that a student is responsible for all unearned Title IV program assistance that the school is not required to return.
REFUNDS OF NON-TITLE IV SOURCES
Refunds for any NON – Title IV fund sources paid by any other 3rd party payee on behalf of the student for enrollment into a program of study will be addressed after all federal student aid is processed and returned.
Any enrolled student that wants to complete a new FAFSA or correct or make any changes to an existing FAFSA, for any award year, must complete the FAFSA no later than 2 business days prior to their completion date in order to avoid the potential of not being eligible due to completion of their program.